Any business owner or entrepreneur is a busy, busy person. They often wonder how they can get more done in a day. They lose sleep due to stress and often wish they had a right-hand person to depend on.
Having said all that, are you ready to delegate to a virtual assistant or online administrative assistant so you CAN create more hours in the day?
There are two main reasons why people hire a virtual assistant. One, they don’t have the time to give certain tasks their full and proper attention. Two, they actually dislike doing those tasks.
So, where can you find an excellent virtual assistant?
Make a list of all the things you don’t have enough time for, or dislike doing.
Not all VAs do all tasks. A VA specializing in social media scheduling might not know how to balance your books. So, you need to figure out what you need help with and go from there.
No matter what your business is about, there is always something you can delegate to a VA.
There is ALWAYS something you can delegate to a virtual assistant.
Have a consultation with your potential online admin, so you can discuss what areas you need help with, and go from there.
What are your options as far as payments go?
Depending on how much work you need help with, and what kind of work it is, there are usually three ways to pay your VA:
-By the project
If it’s a one-time project, there will usually be a flat-fee for the project, paid up front. Communication is key, as with any large project, you want to make sure your ideas get across.
Let’s assume you have various administrative tasks that you need help with. A VA will track their time while performing these tasks, and invoice you upon completion. Your VA will have policies in place that protect both you and your VA. Take the time to read it, it’s important to know what is acceptable in your terms, and what isn’t.
If you “retain” your VA for 10 hours a week, your virtual admin will dedicate that number of hours to you. It’s a guarantee, and you are a priority.
Your VA will still track their time, and let you know if you are nearing the end of your retainer. You can decide on purchasing another chunk of time or, you can choose to have the job completed next month.
Communication is key.
Give your VA a clear idea of what the end result should look like by showing them some examples of completed work. The work your freelance administrative assistant does for you should still meet your standards.
Ensure that your VA knows how often to report progress.
Pay on time. Trust is a major component of the business owner-virtual assistant relationship. This trust is a two-way street. You should feel like you can trust your VA to get the work done, and your VA should trust you to pay on time.
Trust is a two-way street in a client-VA relationship.
If it’s not working…
Like a relationship coming to an end, breaking up is never easy, and the same is true for virtual office staff and their clients.
Be honest and review the contract to make sure you’re giving enough notice. A great online assistant will do the same in return if you aren’t their cup of tea.