Until recently, I was using a very old (archaic!) copy of MS Word.
Then I reorganized my home office and cleaned out a lot of stuff. I found our newer copy of MS Word (I have no idea how it got lost). My documents wouldn’t be prehistoric anymore!
My husband is pretty much my IT department, and I know exactly how lucky I am, trust me! So when he formatted my computer, coincidentally the same weekend I was reorganizing my office, he installed the newer version of MS Word, and it was beautiful. I’d resorted to using the online version of Office, just so my documents were up to date.
Then I was invited to a webinar on using themes in MS Office.
“Themes?” I thought. “Why does this even matter? Who cares about using themes in a Word document?” I wasn’t even going to attend if I’m being honest. But, I had some free time between client work and my job is to keep learning!
When I witnessed how easy to was to format documents from others in a collaborative effort, I was sold.
My takeaways from the webinar:
- Both fonts and colours are customizable
- Create your theme in PowerPoint and save it, before using it in Excel and Word
- This is great for branding your business documents
- You can take PowerPoint slides from several people, combine them into one presentation, and make it uniform with themes
- If you don’t feel like creating a theme, Office support offers plenty of nice themes to download for free
- Themes do NOT carry over to Google docs unless you’re just uploading a doc and downloading it without opening it in Google Drive
So, loving all things admin, I decided to give it a go for myself.
I started in PowerPoint, and set up my first theme, choosing my colours and fonts to match my business brand. While working through it, I couldn’t believe how easy it was (and fun, let’s be honest). I finished setting it up and saved it.
Then I wanted to test it out, to see if it really carries over to other Office applications. I opened MS Word, clicked a couple of times and voila! I branded my business documents in no time!
A girl could get used to this!
I also opened Excel, and tested it out there, but I didn’t find it as user-friendly, so I think I’ll do a bit more digging and get more immersed in it.
To go one step further, I also came across a link that shared in a Facebook group for an Office learning tool called Ribbon Hero 2. It was a week for learning Office in my house! I found this to be a bit challenging but also informative. For some reason, anything in Ribbon Hero 2 involving OneNote caused it to crash, so I had to skip all OneNote exercises.
Interested in learning more?
Unfortunately, I can’t share the webinar with you, but I found a great support page on the Office website that will do the exact same thing. You can find that here.
Interested in learning more about Ribbon Hero 2? Click here.
Questions or comments? Email me at firstname.lastname@example.org. Let’s talk!